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Legal Secretary

An exciting opportunity exists for a Legal Secretary.


Key areas of responsibility include:

  • Dictaphone and copy-typing of a wide range of documents

  • Typing, formatting and collating notices and pleadings

  • Incorporating amendments to documents and verifying that amendments have been effected correctly

  • Preparing resource, counsel and client files

  • Retrieving legal texts from electronic databases for inclusion in documents

  • Strong administration and organisational skills in order to manage professionals practices (diary management, answering telephone calls and tracking messages in the absence of the professionals)

  • General office and personal administration

  • Preparing pre-bills and billing memos (sending same to clients)

  • Managing debtors with the accounts department

  • FICA administration: following up to ensure the FICA requirements are complete

  • Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers


Academic/Experience:

  • Minimum 5-7 years' experience as a legal secretary

  • Excellent knowledge of MS Word programmes (more specifically MS Word 2010 and Excel)

  • Knowledge on Aderant Expert (CMS) accounting system

  • Knowledge on FileSite

  • Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)

  • Matric essential


Competencies:

  • Must be well-organised and conscientious

  • Strong communication skills (verbal and written)

  • Display attention to detail

  • Good interpersonal skills

  • Maintain confidentiality

  • Honesty, reliability and punctuality

  • Ability to multi-task

  • Takes initiative

  • Ability to work well under pressure

  • Excellent client relationship skills

  • Excellent time management skills


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“Werksmans is committed to participating actively in advancing transformation”